Off-balance-sheet commitments

Commitments track contractual obligations that create future due dates: loans, leases, rents, insurance policies, maintenance contracts, securities. Simon manages their schedules and spots their recurrences in your invoices — a one-off invoice with no future obligation, however, remains an ordinary document.

On a commitment, you validate its type, the third party, the contract dates, the schedule, the principal and interest amounts where applicable, and the linking of payments. Fulfilling an instalment changes how the commitment is tracked: it is reviewed.

Commitment types

Type	Examples
Loan	Bank loan, loan granted
Lease / Rent	Lease, long-term rental, commercial rent
Security	Retention of title
Other	Insurance, service contract, discount

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Creating a commitment

From a dedicated document

When you upload a loan amortization schedule or a lease contract, Simon extracts:

• Type — loan, lease, insurance, rent…
• Organization — the creditor or the service provider
• Dates — start and end of the contract
• Schedule — total amount, principal, interest for each instalment
• Interest rate — if applicable
• Frequency — monthly, quarterly, annual

It then creates the commitment and its instalments.

From an invoice (automatic detection)

When an invoice or an expense has a recurring character (rent, insurance, lease), Simon spots it as early as the annotation and deduces the type, the frequency, the periodic amount and the contract reference.

Note

It then links the document to an existing commitment — or creates a new one — and marks the corresponding instalment as fulfilled.

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Schedule

Each commitment carries a schedule: the list of expected payments. Each instalment has a date, a total amount, a principal portion and an interest portion (for loans), and — once settled — its payment date and the linked supporting document.

Fulfilling an instalment (REALIZE)

When a payment is made, the agent marks the instalment as fulfilled.

Attention

Fulfillment is irreversible — it is distinct from bank reconciliation.

Automatic matching

When a bank statement is imported, Simon automatically searches for matching instalments:

• Amount ± 10%
• Date ± 15 days

If a match is found, Simon creates a bank reconciliation group and fulfills the instalment simultaneously.

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Smart deduplication

When Simon detects a commitment (from a document or a hint), it first looks for an existing commitment before creating a new one:

1. Exact match — same third party + type + contract reference
2. Smart match — same third party + type + start date ± 60 days + amount ± 10%
3. Reference match — same type + reference (when the third party is not yet resolved)
4. If no match → creation of a new commitment

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Link with year-end closing (ICNE)

For active loans, Simon checks at year-end closing that the accrued interest not yet due (ICNE) has been provisioned. The calculation is pro rata temporis on each active loan.

See Closing a financial year for the detail.